Leaving Mayo Clinic? Suggestions for a Smooth Transition

June 22, 2018 at 4:40 pm

It’s that time of year! Students, residents, fellows, and faculty are preparing to leave Mayo Clinic to advance their careers. After you have left Mayo Clinic, you will no longer have access to the Library’s resources. Here are some suggestions for steps to take and resources to help your transition.

Before You Go

PubMed: Change Your NCBI Email and Set Up Search Queries

Once you have officially left Mayo Clinic, you will no longer have access to your @mayo.edu email. To ensure NCBI account access–password resets and notifications are sent to your email stored in your NCBI profile–be sure to update your NCBI account with an email that you will still be able to access after you leave Mayo.

Many of you will continue to search MEDLINE via the freely-available PubMed interface. PubMed allows you to save searches and receive regular updates on current research in your field. To learn how to set up a My NCBI account to save searches in PubMed, visit the My NCBI web page. If you’d like a hand doing this, email us at library@mayo.edu or fill out the Ask A Librarian contact form.


Ovid: Email Yourself Your Search Strategies

If you will have access to Ovid databases at your new institution, we suggest that you email yourself any saved searches before your Ovid account with the Mayo Clinic Libraries expires. You can then recreate your searches in your new Ovid account. We can help with this, too– email us at library@mayo.edu or fill out the Ask A Librarian contact form.


Endnote: Export Libraries To New Citation Manager

If you have saved references in Endnote, consider migrating them to a freely available tool so you do not lose them when your EndNote access expires. Two free options, Mendeley and Zotero, are described on our Other Citation Managers page.

At Your New Position

Do you have an institutional library?

If you will be affiliated with a hospital, health system or academic institution, you may have access to a library or information center at your new institution. Check the institution’s website or contact colleagues to find out about library services. Reach out to the health sciences library staff at your new institution; they will be a valuable source of information about your new organization’s clinical and research resources.

Are you near any local libraries, public or academic?

Visit the public library in your new location and ask about resources. Even libraries in small towns may offer access to major medical and science journals. Also, libraries at colleges and universities sometimes offer services to local communities. If you will be located near a public college or university, explore the options they provide–usually, you must visit the physical library to use online resources. If you are an alum of one of the Mayo Clinic educational programs, you are welcome to visit any of the Mayo Clinic Libraries by coming in person to the Library, but we are unable to provide online access to resources due to legal licensing contracts.

Personal Subscriptions/Membership Benefits

Subscribe to Point-of-Care Tools.

If your new institution does not provide access to clinical point-of-care resources, consider a personal subscription. Test drive the resources offered by the Mayo Clinic Libraries before you leave. Note that memberships in professional organizations may provide you with access to resources. For example, the American Medical Association (AMA), American Association of Nurse Practitioners (AANP), and American College of Physicians (ACP) offer discounted or complimentary access to DynaMed. Current individual subscription prices for some of these products are provided below.

Take advantage of resources that are free or available with professional memberships.

The benefits of membership in professional societies usually include access to the society’s publications or discounts on other resources. For example,  there are also many resources that are available for free – a selection of these is below.

  • BioMed Central: 300+ peer-reviewed open access health sciences journals.
  • bioRxiv: a free online archive and distribution service for unpublished preprints in the life sciences.
  • Directory of Open Access Journals: 10,000+ open access journals in all subjects including dentistry, medicine, nursing, and public health.
  • Disease Management Project: Online medical textbook from the Cleveland Clinic.
  • FreeBooks4Doctors:  360+ medical textbooks arranged by specialty.
  • Free Medical Journals: 4000+ medical/health journals.
  • HighWire Press Free Online Full-Text Articles: a massive archive of full-text articles on a variety of topics including medicine. Some are free, some require payment.
  • Medscape: Healthcare information from various medical publishers (registration is required).
  • Medscape Reference: Directory of information on more than 7,000 diseases and disorders; includes images and multimedia content.
  • Univadis: Medical news, online learning resources, and diagnostic tools (registration is required).
  • NCBI Bookshelf: A collection of online biomedical books from the National Library of Medicine.
  • PLoS Journals: Open access, peer-reviewed journals on a variety of topics published by the Public Library of Science (PLoS).
  • PMC (PubMed Central): A free full-text archive of nearly 4.8 million articles in the biomedical and life sciences journal literature at the National Library of Medicine.
  • RxList, The Internet Drug Index: An easy-to-search database of information about prescription medications. It includes a drug identification image database.

Resources for All

Sign Up for Loansome Doc.

If you are joining an institution with a library, you should be able to request articles using their interlibrary loan program. However, if you are entering private practice or joining an organization without a library, consider opening a Loansome Doc account to obtain copies of journal articles (usually for a fee) from a hospital or academic medical library in your area. To find out about your options for document delivery and other support services, contact the National Network of Libraries of Medicine at 1-800-338-7657 or custserv@nlm.nih.gov.


Download Free/Inexpensive Apps.

While many apps are linked to subscription-based products, there are some great inexpensive and free apps. The following are free unless noted:


The faculty and staff of the Mayo Clinic Libraries wish you the very best as you move on to exciting new endeavors! If we can be of any assistance as you plan your departure, please email us at library@mayo.edu or fill out the Ask A Librarian contact form.

Many thanks to UC Denver Health Sciences Library for allowing us to use their blog post as a template.

Entry filed under: Feature Articles.

Latest Acquisitions to the W. Bruce Fye History of Medicine Library Courtesy of the Laurence and Hazell McColl Endowment Fund – 2018

%d bloggers like this: